Data protection statement
1. Introduction
The purpose of this Declaration is to inform you about the use of personal data that we collect in the context of providing our services and products, including when you visit our website and social media.
This Statement applies to personal data that we already hold or that will be collected in the future.
The processing of your personal data is subject to the applicable data protection laws in force in Switzerland, in particular the Federal Act on Data Protection of 25 September 2020 which entered into force on 1 September 2023 (FADP).
Personal data is defined as any information relating to an identified or identifiable natural person (hereinafter referred to as "Data"). This includes, in particular, information such as name, address, telephone number, email address, IP address and information that allows the identification of devices.
2. Data Controller
The party responsible for processing your data is:
Summum Virtus Drive
Rue De Fauporte 24, 3977 Granges, Switzerland
3. Categories of data processed
When you contact us, particularly by telephone, through our website, or on social media, you provide us with certain Data, which we collect. This Data may include:
- Data exchanged in the context of your communications with us (for example by mail, telephone, email, on our Internet or our social networks) such as name, delivery and billing address, telephone, email address, date of birth, marital status, language, payment information, username, customer number and password.
- The data collected from your visits to our website or use of our services includes your IP address, device identification data, connection data (time, date, browser type, operating system), pages viewed, ratings and comments, dialog box entries, and cookies. This data, in combination with cookies, allows us to see how you use our website and services and to identify your interests. This enables us to improve our website, our services, and the targeting of our advertising.
- The Data resulting from the establishment of commercial offers and contracts entered into with us, including the type of contract, its date, its duration, the products or services chosen, and the specifics of execution.
4. Use of your Data
Depending on the different categories of Personal Data, this data may be used for the following purposes:
- Preparation of commercial offers; conclusion, execution and processing of contracts with our clients;
- Operation, maintenance and optimization of our services and products, including our website;
- Managing users of our services and products, including for identification and security purposes;
- Improvement and development of our services and products, including our website;
- Managing and developing our customer relationships, including through promotions, advertising and personalized offers;
- Comply with applicable laws and regulations;
- Responding to a request from the authorities or a legal obligation.
5. Sharing data with third parties
5.1 Service providers, partners and subcontractors
We may transmit Personal Data to our employees, to third-party service providers (trustees, banks, media agencies, legal advisors, etc.), to partner companies (for example, to integrate and offer new services or products) and to subcontractors (hosting services, application managers, domain name managers, etc.).
These third parties to whom we disclose Personal Data are not authorized to use it for purposes or uses other than those described in this Statement.
However, when we integrate third-party services or content on our website that may allow you to interact directly with them (for example, an online payment service), the Data you enter is then either transmitted to these third parties for the purpose of processing and performing the service in question, and your Data is then processed in accordance with their own provisions regarding the use and protection of data.
Provided that the legal conditions are met, third-party service providers, partner companies and subcontractors likely to receive Personal Data may be established in any country, including Switzerland, EEA countries and the United States.
If Personal Data is communicated abroad (outside the European Union) to a State which, according to the list established by the Federal Council, does not have legislation ensuring an adequate level of protection (in accordance with Annex 1 of the Ordinance on Data Protection of 31 August 2023), you will be informed of the State concerned and whether the Data has been communicated within the framework of the contractual guarantees provided for in Art. 16 para. 2 LPD or the exceptions provided for in Art. 17 LPD.
5.2 Transmission to the authorities
It is also possible that we may be required to disclose Personal Data in order to comply with a legal obligation or to respond to a request from an administrative or judicial authority.
6. Your rights
Subject to Articles 25 et seq. of the Federal Act on Data Protection (LPD), you have the following rights in particular:
Right of access – You have the right at any time to know in particular what Personal Data as such is being processed.
Right to information – You have the right to be informed about how your Data is used. This Statement, along with any additional information provided, is intended to provide this information.
Right to withdraw consent – When Data is processed on the basis of consent, this consent can be withdrawn at any time.
Right to object to processing – You have the right to object to the processing of your Data at any time.
Right to rectification – You have the right to have inaccurate Data rectified and incomplete Data completed.
Right to restriction of processing – Subject to contrary legal provisions, you may request to limit the processing of your Data.
Right to erasure/deletion – You have the right to request the erasure or deletion of your Personal Data unless a legal basis or legitimate interest obliges or authorizes us to retain certain Data.
Right to delivery or transmission of Data – You have the right to request the delivery or transmission of your Data in a commonly used electronic format which permits reuse when the processing of Data is carried out by automated means, on the basis of consent or directly related to the conclusion or performance of a contract.
We reserve the right to limit the rights listed above to the extent permitted by law.
Subject to the exceptions provided by law, the exercise of these rights is free of charge.
Requests relating to the exercise of your rights must be communicated to the above address (supra ch. 2).
7. Data retention period
We retain your Data for as long as necessary to achieve the purposes for which it was collected.
Some Data is subject to legal retention obligations of ten years or more, which we comply with.
We may also retain certain Data, including contractual Data, at least for the applicable limitation periods in order to assert our rights.
Conversely, some Data generated in the context of the use of our services (cookies for example) is deleted significantly earlier as soon as its processing is no longer of interest in view of the purposes for which it was collected.
Anonymized data can be retained for longer periods. Subject to an express contractual agreement, we are not obligated to retain your data for a specific duration.
8. Data Security
In accordance with applicable legislation, we employ appropriate organizational and technical security measures to protect your Data against accidental or intentional manipulation, loss, total or partial destruction, or unauthorized access by third parties. Our security measures are continuously improved in line with technological advancements.
9. Cookies
10. Effective date
This Declaration was updated on September 25, 2023.
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